Annual Meeting 2009
WINDSTAR LAND CONSERVACY
Agenda and Minutes 2009 annual meeting
–(draft–minutes to be approved at 2010 Annual meeting)
1. Call to Order by Manager Keith Edquist
Keith welcomed new owner Andrew Erneman to the meeting. A quorum was achieved at this annual meeting, 22 in attendance & 17 proxies
2. Approval of 2008 Annual Meeting minutes.
Motion by Tim Cottrell and 2nd by Beth Blackmer, approved.
3. Guest Jean Martin and Holly McClain for Capital Creek Caucus
Jean encouraged Little Elk owners to participate in the Caucus, about 80 percent of Capital Creek residents are members. They hold monthly meetings at Windstar Conservancy. The annual picnic is June 28th at Holly’s home.
4. Management Report, Keith Edquist
Keith had no formal report, so asked for questions. Nancy Lovendahl asked what he did over last year for the association. Construction of pedestrian bridge, oversight of paving project, curb stop locations marked, works monthly with Board, minutes written and posted to website, he encouraged owners to become members of the Board.
5. Water Report, Keith Edquist
Keith summarized a handout from owner Dan Harris in regard to work done on the water system in 2008. There were inspections for leaks in the pump house cistern, work done to improve the wells’ production, improvements and repair to control. There were no leaks over the winter. All prior leaks have been in individual service lines. There will be work to replace electrical lines this summer. Dan reminded owners to have their pumps up and operable, as irrigation by treated water is not allowed. Owners were reminded by Bruce Anderson there has always been a possible $1000 fine if domestic water is used for watering landscaping.
Beth Blackmer offered to donate Aspen Rent All equipment for owners wishing to relocate or raise/lower curb stops, following a question regarding this from Michael Vernon.
6. Financial and budget reports: Bruce Anderson
Bruce reviewed the handouts on 2008-2009 profit and loss and the 2009-2010 budget. There will be no increase in assessments. The major change involves allocating more income to water operations from water system reserve, based on water operations expense this year and anticipated expenses in this category for next year. Nonetheless, water system reserves will approach $300,000 by the end of the 2009-2010 fiscal year.
Owner Michael Vernon inquired about the Pitkin County Road reimbursement, shown as income on the LEC budget, and asked if that figure is negotiable with the county, particularly in light of recent assessment notices and resulting increased taxes.
Quarterly financial statements are posted on the website—littleelkcreekvillage.org
7. Election of candidates for 2 year term: Two owners had indicated a wish to serve prior to the meeting:
-
Tom Gering stood for re-election for another 2 year term.
-
Kent Meager
Edquist asked for other nominations from the floor, there were no additional nominations. Gering and Meager were elected to the Board by acclamation.
Thanks to Eric Cohen for his service to the association!
8. Unfinished business
There was a general discussion in regard to abandoned homes in the subdivision and the detriment they present in regard to real estate values. There was a general, vocal, consensus by the owners present to encourage the owner of this home to demolish or burn it down. The owners support Board action to address this problem.
Nancy Lovendahl inquired about the construction deposit. Manager Edquist said it was not a part of the covenants, but that there is a long history of the Board/Architectural Control Authority asking for such a deposit in relation to construction in LEC which requires a Pitkin County building permit. He said the deposit used to be $1000, but was changed in February of 2008 by Board action to $3000, and that this is reflected in the minutes.
At the end of the discussion, the members present wanted it clearly noted in the minutes that water from the domestic water system is never to be used for irrigation. The Association is authorized to fine property owners who violate that prohibition. The Owners present asked a general email regarding this be sent out.
9. New business
There was no new business to be discussed.
Meeting adjourned at 8:30 pm