April 3, 2010 Board of Trustees Meeting
The meeting was held at the Firehouse. In attendance were: Sherri Spykerman, John Corcoran, Tom Gering, Kent Meager, Jodi Jacobson and Manager Edquist. Owner George Johnson attended the first part of the meeting in relation to the ponds, wells and water system.
Approval of Minutes—the Board approved the minutes from the March Board meeting.
Ponds etc-George Johnson—George said he had determined three priorities in regard to the ponds. First, protect the quality and quantity of the surface water. Second, determine the capacity of the ponds and need for the pond water in the augmentation plan, and last, manage vegetation in the ponds.
He presented a proposal from Aqua Sierra in regard to the ponds, under which this company would come to LEC May 10 and 11, and sample water and sediment from the ponds, including a core sample in the middle pond. This would allow analysis of the sediment and water’s suitability for treatment by “biological” techniques, given the pond’s proximity to the water wells. Options remain dredging, aeration to improve water condition, or addition of carp to control vegetation. The Board discussed this proposal and approved expenditure of $1040 for this preliminary work. Mr. Johnson is to proceed with this and report to the Board on the results. This should give direction in regard to maintaining of the ponds, wells and associated water quality.
Financial Reports-There were no questions in regard to the balance sheet or income statements for March. An owner’s past due balance and recent partial payment was discussed. There followed discussions in regard to present accounting issues, including statements not sent for the 2nd quarter, and requests of and direction to accountant to issue these via email. Other Board concerns are lack of an audit of LEC finances for several years, and absence of fidelity insurance coverage with the Association’s current policy. Mr. Edquist and Treasurer Corcoran were to research standard information typically required of accountants to Boards for the May meeting.
New Business—Manager Edquist presented costs in relation to a proposed design for the playground from owner/architect John Ott. After review of the costs and discussion of having much of the actual work done over a weekend or two in May by owner/volunteers, the Trustees approved the design and costs involved. Suggested weekends are May 15 and May 22, both Saturdays. Mr. Edquist was directed to order the materials required. Mr. Ott is to be repaid for his work in producing these drawings, as was discussed in the March meeting. Sherri will contact John to produce an invoice.
Unfinished Business—The Trustees reviewed letters proposed to be sent to owners in regard to leak procedures, septic systems, and volunteering for in-kind contributions of time to the water source pollution study. It was determined that Kent Meager would rewrite each of these, send to Sherri, and that they would be mailed to owners in the near future. Discussion and review of the Architectural Guidelines revision Sherri had attempted was deferred to the May meeting, and further revisions.
Unfinished Business—cont.
There are still some disclosures required of Associations in Colorado which as yet are not up on the website. Keith said he could continue to work with the webmaster on these. In regard to the Responsible Governance Policies drafted by Manager Edquist, there was insufficient time for the Board to review these at this meeting. Keith said this typically takes a Board about 90 minutes to 2 hours to work through.
Curb stops found and missing were again discussed, with Tom Gering to write a letter to those owners who have not located their curb stops to be mailed later this spring. Keith also said owner Bari Stahl had called to advise that work was about to begin on their new residence on Alexander Avenue. Hours of construction were discussed, and Pitkin County regulations in regard to construction days and hours.
The next meeting will be devoted largely to the proposed budget for 2010-2011. The Trustees were asked to think about potential replacements for retiring members Jacobson, Corcoran and Spykerman, and make phone calls to gauge interest among owners in becoming a Trustee for Little Elk Creek Village.
There being no other business to come before the Board, there followed a motion to adjourn at 9:20 pm.
Respectfully submitted,
Keith M. Edquist, Association Manager
Sherri Spykerman, President