April 8, 2008 Board Minutes
AGENDA:
Meeting was held at the home of Tom Gering and began at 7:10pm. In attendance were Tom Gering, Bruce Anderson, Cory Brettmann, Sherri Spykerman, Eric Cohen and Suzanne Vernon.
1) Approval of February minutes
Motion made by Eric with a 2nd by Tom to approve minutes
2) Review Treasurer’s report
Bruce Anderson attended the meeting and we reviewed the procedures he goes through on a monthly basis. We also reviewed the financial statements in some detail. Bruce will take the Quickbooks file to Peter VanDomelen from Reese Henry and any past due and current tax returns will be prepared. Taxes and 1099’s will be completed by our May meeting.
During our next election, we need to elect/appoint a Treasurer to the Board.
Review Spring maintenance list:
-Martin McDonald is coming to redo the cul de sac on Alexander Ave – we’re anticipating that he can do other road repairs as well.
-The Bridge over Little Elk Creek needs a major repair/reconstruct
-Fire hydrants need to be inspected by John McDermitt and hydrants markers need to be added if absent (It’s noted this can be done by the association)
-installing curb stop markers to be discussed at annual meeting
-rebuild any head gates in disrepair
-any necessary maintenance on pumps
3) Unfinished Business
-update on Pates asbestos & demolition
Asbestos work is completed – demolition will be scheduled once they are closer to a construction date. Basalt Fire Dept will plan to use existing structure for practice.
-curb stop map review
The subdivision was divided into 5 sections and each Board member was assigned a section to contact the homeowners about locating their curb stops – hopefully this will be done prior to our next meeting
We will also question homeowner if septic tank is cleaned every 2 yrs per Pitkin County guildelines.
4) New business
-Livingston home is complete and they have moved in, we will check on landscaping plans before construction deposit is returned
-There was a discussion about new playground equipment
-The Board approved Sherri Spykerman’s landscape plan
-The annual meeting is 6/11/08 and we should meet prior to this meeting
5) Adjourn
Motion to adjourn at 8:55 made by Eric 2nd by Suzanne
Next meeting May 7th - Wednesday