Board of Trustees Meeting, August 11, 2009
The meeting was held at the Firehouse. In attendance were, Kent Meager, John Corcoran, Tom Gering, and Manager Keith Edquist. Jodi Jacobson and Sherri Spykerman were unable to attend. Guest and Owner Andre Schwegler.
Approval of Minutes—the Board reviewed the minutes from the July Board meeting. The minutes were approved and will be posted to the website.
Manager’s Report- Keith said that weed control by the HOA was nearly complete, and that all common areas had been sprayed. The applicator said conditions have improved greatly over the last 4 years of controlling noxious weeds. Keith said also that he and Tom Gering had toured the irrigation system in Little Elk Creek with owner George Johnson, in order to identify both control and problem points within the system. Last, Mr. Edquist stated that pruning on the playground area and on the common path to Alexander Avenue had been completed, with all cuttings hauled to the Pitco dump. He asked for a received approval to begin restoration work (power wash and stain only) on the existing playground structure.
Financial Reports-–The Board discussed the financial reports and asked Mr. Edquist to speak with accountant Bruce Anderson to be certain the total amount assessed to owners for the water system reserve has indeed been collected and moved to that account since the increase was made to assessments in 2007. All other budgetary surplus funds are to be moved to “other reserves”.
Architectural Control Authority-Owner Andre Schwegler made a brief presentation to the Board in regard to an ACA approved fence and attendant improvements on Lot 1, Block 2 which have not been completed as approved. Mr. Edquist was asked to contact the owner of Lot 1 again as regards this matter, as there are now 2 horses on the property and they are doing damage to the irrigation ditch and its ability to carry water to other users. The fence and other improvements are intended to prevent this damage.
A submission from the Fusaro, 23 Davidson Lane, for a kitchen addition (site plan, floor plan, and elevations) was received. It had been signed by all immediate neighbors, and a $3,000 construction deposit has been collected from the applicant. The work is on-going. There were no comments on the submission from the ACA.
New Business- John Corcoran said he had spoken with Dan Harris, who has recommended vendor Environmental Process Controls (EPC) perform an evaluation of any possible external impacts to the LEC water supply. John indicated there was federal grant money available, and that this process could be undertaken without HOA expense. The Board agreed to proceed along this line, provided there would be:
- a) no cost to the HOA
- b) there would be a written report at the conclusion of the testing.
- c) the Board could see a written proposal of what is to be done and how
Keith read a document in regard to weed control in Little Elk Creek from President Spykerman regarding how the Board could make owners more aware of weed control measures and get them to take such measures. There was no discussion of this, but the Board did recommend owners be notified of spraying operations on common spaces and roadsides. Spykerman’s document notes that LEC roadsides have not been sprayed for 4-5 years, but that Sherri has been pulling and bagging thistle in these areas.
Unfinished Business-
John reported he had spoken with Dan Harris regarding compensation for his work on the LEC water system, and that Dan declined any compensation for his services beyond a “dinner”.
Action on trailers and RV’s on lots in the subdivision was again tabled until the next meeting. Keith reported that the playground committee had not met to determine additions for the existing area. John Corcoran reported that a community picnic might be a fading idea at this point in the year due to busy families and back to school concerns.
Keith reported that a letter had been sent to the Pates regarding the condition of their property and a second letter on the same subject had gone to Pitkin County. Keith said Environmental Health had passed this matter on to the Building Department for further actions.
Allen Adger’s road cut repair was discussed. Keith reported that Mr. Adger stated he would chip seal the roadway, but wanted to know where the Board’s authority to require this originated. After some further discussion, the suggestion was made to let Mr. Adger do so, but to respond to his question regarding the Board’s authority. Manager Edquist said the authority would not be specific to roadcut repairs, but would be found in the By laws or Declaration relating to the powers of the Board of Trustees to maintain and/or improve the neighborhood. Mr. Edquist was asked to respond to Mr. Adger’s inquiry.
There being no other business to come before the Board, there followed a motion to adjourn at 9:10 pm.
Respectfully submitted,
Keith M. Edquist, Association Manager
Sherri Spykerman, President