Board of Trustees Meeting, December 8, 2009
The meeting was held at the Firehouse. In attendance were: Kent Meager, Jodi Jacobson, Sherri Spykerman, John Corcoran, Tom Gering and Manager Edquist. Guests and Owners George Johnson and Dan Harris attended at Board request in regard to the ponds.
Approval of Minutes—the Board reviewed the minutes from the November Board meeting. The minutes were given to Director Jacobsen for revision and will be posted to the website when approved by the Board.
Financial Reports-– Mr. Edquist was asked to contact Bruce Anderson in regard to a bracketed entry for $6143.33 in the “Other Reserves” line item, and to ask Mr. Anderson if he can email the Board the financial information in advance of the Board meetings.
Unfinished Business-
Manager Edquist reported briefly on repairs to the playground gate and Little Elk Creek bridge railing, entering and locking up the Pates residence as requested last month by the Board, and the recent completion of the exterior siding on the Smart barn. Mr. Edquist was also asked to research an insurance proposal from Community Underwriters Association, and compare it with present coverage and costs, after presenting this information to the Board.
New Business-
Owner George Johnson spoke at the beginning of the meeting in regard to vegetation and siltation in the ponds. George said he had three goals for these ponds, in order of significance these were:
1) restoration of water flow to the wells
2) meeting the required augmentation figures for the ponds
3) managing vegetation growth
George said he felt sediment might be sealing the ponds, and allowing less water to penetrate to the level at which the wells draw water. He said that a relief ditch, cut 8 years ago, no longer runs in the area of the wells and pump house, and he felt the pumps might be working harder to draw water. He said he had spoken with a company called Aqua Sierra, and agreed to bring the Board a proposal from them to test the composition of the silt to determine oxygen content and its permeability to water. It was also suggested that water quality data could be acquired from the Roaring Fork Conservancy.
Owner Dan Harris said that each winter the ability of the wells to produce drops. He said no one really knows if the wells are directly fed by the ponds. He said a typical summer figure for the pumps was 26 gallons per minute, while in winter this drops closer to 10 gpm.
Director Corcoran said he would ultimately like to have a “20 year road map” in regard to the necessary maintenance to the ponds, pumps, wells, storage tank etc. Manager Edquist said that this would amount to a reserve study for the water system, the most significant component owned in common by Little Elk Creek owners. He noted that Colorado law recently called for associations to determine how they will address maintenance and funding for common property over time.
There being no other business to come before the Board, there followed a motion to adjourn at 9:20 pm.
Respectfully submitted,
Keith M. Edquist, Association Manager
Sherri Spykerman, President