Board of Trustees Meeting, July 14, 2009
The meeting was held at the Firehouse. In attendance were, Sherri Spykerman, Kent Meager, John Corcoran, Tom Gering, Jodi Jacobson, Accountant Bruce Anderson and Manager Keith Edquist.
Approval of Minutes—the Board reviewed the annual meeting minutes and the minutes from the May Board meeting. Both were approved with corrections from Spykerman and Corcoran, and will be posted to the website.
Election of Officers-The Board chose its officers for the coming year as follows: Spykerman-President, Gering-Vice President, Jacobson-Secretary, Corcoran-Treasurer, Meager-Director. The Board discussed, then renewed the management contract with Edquist Management and Real Estate.
Manager’s Report- Keith provided four playground proposals for review, and a bid for refurbishment of the existing playground structure. After lengthy discussion, the Board determined a committee headed by Vice President Gering would research and then make recommendations for improvements to the existing play structure and area, with a proposed expense not to exceed $6,000.
Architectural Control Authority-Architect Doug Graybeal made a presentation on behalf of owners Tim and Katherine Lindholm for preliminary approval of a strawbale/solar home on Lot 4, Block 3, Filing 2 of the subdivision. There was general support, and approval, of the preliminary plans submitted. Final plans must include acknowledgement of viewing of the plans submitted to Pitkin County by adjacent neighbors.
There was a second, incomplete, submission for construction of a shed structure on another lot, which the Board declined to review.
Financial Reports-–Treasurer Corcoran stated again that the Board should authorize the deposition of budget surpluses or shortfalls each year, rather than having this decision made by the association accountant. The Board directed that the 2008-2009 association “net income” amount of $44,115.00 be moved to “Water System Reserves”.
Unfinished Business-
Trash service was again discussed. Both Waste Solutions and Waste Management have made similar bids for their services. Owners requesting driveway service had already been sent a quarterly billing from present provider Waste Management. Consequently, the Board determined to accept the Waste Management proposal for the coming year.
The Smart Barn was noted as incomplete in regard to siding, more than a year has passed since the Pitkin County building permit was issued. The $3000 construction deposit charged Mr. Smart remains unpaid.
Allen Adger’s road cut repair was discussed. There was a motion, seconded and carried that Mr. Adger be given 30 days to make the roadcut match the existing chip and seal surface roadway. Should this not occur, Mr. Adger’s deposit will be used to do so. Manager Edquist is to write this letter, and its date will toll the 30 day period. In further action regarding roadways, Directors Meager and Corcoran are to walk the subdivision roads to determine the need for work thereon this summer.
The annual meeting was reviewed, and in particular the Pate’s lot and abandoned home. Sherri Spykerman reported that weeds on the lot had been sprayed and would be cut soon. The Board supported the notion of burning the structure as practice for the local fire department. In related action, there was a motion to return the $3000 construction deposit to Pates, in as much as this was requested and there are no immediate plans for construction of a home on this lot. The motion was seconded and carried after brief discussion.
New Business- Sherri Spykerman raised the matter of possible compensations to owner Dan Harris for his work on the water system. No decision on this matter was reached, though all Directors supported the idea. Director Meager said he would speak with Dan Harris in this regard.
Action on trailers and RV’s on lots in the subdivision was tabled until the next meeting. Director Corcoran brought up the idea of a summer picnic for the community; he will begin legwork on this.
There being no other business to come before the Board, there followed a motion to adjourn at 9:10 pm.
Respectfully submitted,
Keith M. Edquist, Association Manager
Sherri Spykerman, President