Board of Trustees Meeting, Sept 8, 2009
The meeting was held at the Firehouse. In attendance were: Kent Meager, Jodi Jacobson, Sherri Spykerman and Manager Edquist. Director John Corcoran joined the meeting in progress; Director Tom Gering was unable to attend. Guests and Owners attending were accountant Bruce Anderson, Tim Lindholm, Tim Cottrell, and Michael Vernon.
Approval of Minutes—the Board reviewed the minutes from the August Board meeting. The minutes were approved, Edquist to re format and forward to Board for review. Thereafter they will be posted to the website.
Financial Reports-– Accountant Bruce Anderson stated that the total amount assessed to owners for the water system reserve has indeed been collected and moved to that account since the increase was made to assessments in 2007. Bruce said he would email the Board financial reports for the 2008-2009 fiscal year tomorrow. Bruce was asked to provide additional information on future reports in the form of a line item budget for the year, with which to compare current income and expenses. This will be included for the next Board meeting.
Sherri noted she had received a Notice of Foreclosure regarding the Gilmore property.
Architectural Control Authority-
There was extended discussion by the Board and owners Vernon and Cottrell concerning actions to be taken in regard to the Pates residence at 15 Katydid. Both owners had written the County, as has the HOA about this property. The Pitco Building Department letter– written subsequent to County inspection– to the Pates was included in the Board’s materials this evening. There has been no response to the HOA letter from Pates, and it was unknown if the County had any response to its letter.
The Board determined that Kent Meager would speak with attorney Hal Dischler to determine what response might be effective in view of the Covenants references to “residential use”. Owner Vernon had suggested the HOA pay for demolition, secured by a lien on the property, with a reasonable rate of interest applicable. This is to be discussed as an option with attorney Dischler.
Discussion then passed to a Board review of a draft letter in regard to the Lindholm construction to be sent to Pitkin County Community Development. President Spykerman is to revise and sent final draft to County and copy to the Board. Owners Lindholm, and neighbor Cottrell participated in regard to the letter and revision of same. Shortly after this, owners Lindholm, Cottrell and Vernon left the meeting.
Owner Blackmer submitted a request for a temporary structure to shelter their horses. This would be erected seasonally and removed over the winters. Based on the LECHOA Covenants in regard to “Temporary Structures”, this request was denied by the Board. Manager Edquist is to contact the Blackmers with this decision.
There was a last minute submission in regard to the Stahl property, with several minor changes noted in a letter from Blueline Architects’ Stuart Brumett. The Board was given copies of both the letter and the plans, and will review independently. It is anticipated these matters will be more fully addressed by the ACA in the Stahl final submission of plans, after they have passed County review and been signed by adjacent neighbors.
Unfinished Business-
Allen Adger’s road cut has been chip sealed. Mr. Edquist stated he had emailed the Board his August 13th response to Mr. Adger’s inquiry about the Board’s authority to require the chip sealing. Keith said he would contact Pitkin County to see if they possess a roadcut specification for chip seal roadways, as opposed to those paved.
Sherri Spykerman reported that the Taylor property, subject of August’s Board meeting, no longer had horses there, that a culvert had been installed between the horse pastures to prevent degradation of the irrigation ditch, and that a portion of the ACA approved fencing had been completed. She said the fence was still incomplete, but that the irrigation ditch/horse issue was resolved due the above actions/occurrences.
Manager Edquist reported that the play structure had been power washed and stained, and presented an estimate of costs to continue upgrading the playground, as discussed with Directors Spykerman and Gering. He said he had spoken with owner and architect John Ott, but at the time of the meeting, had no response or plans from him in regard to a roof for the structure. The Board would like to see elevations and site plan of what is being proposed before proceeding further. Keith is to see if such can be produced and forwarded so that work may proceed.
New Business-
Keith passed around a color photo of vegetation growth in the upper pond, along with note of concern regarding this from adjacent owner Charles Wolfe, who says the vegetation increases in area each year. Keith said Eagle Crest Nursery had been unable to identify the species and had no specific treatment to recommend. The Board determined to have Edquist attempt to contact Pitkin County, or other experts as available in regard to control of this vegetation in the ponds.
Director Meager noted difficulties in regard to vegetation in irrigation ditches, perhaps common to many owners. Edquist suggested an expert might present information at the next annual meeting, given the lateness of the present irrigation season. There was general discussion of ditch maintenance within the subdivision, but no decisions were made in this regard.
Action on trailers and RV’s on lots in the subdivision was again tabled until the next meeting. In addition, the discussion planned on HOA insurance and audits was tabled until the next Board meeting.
There being no other business to come before the Board, there followed a motion to adjourn at 9:15 pm.
Respectfully submitted,
Keith M. Edquist, Association Manager
Sherri Spykerman, President