The meeting was held at the Firehouse. In attendance were, Sherri Spykerman, Tom Gering, Jodi Jacobson, John Corcoran, guest and LEC owner Jillian Livingston and Manager Keith Edquist. Director Eric Cohen was not able to attend

Playground Committee—Jillian Livingston attended the meeting and presented an update on her findings regarding the playground and available equipment. She had visited and photographed local playgrounds, and visited the existing structure with her husband, builder Wade Livingston. The present structure appears sound, and will present less of an expense to renovate than to demolish and begin over. Jillian contacted a Denver based sales rep for various manufacturers of playground equipment who will come on site at no cost and provide some guidance. The Board asked Jillian to make the invitation; Manager Edquist will attend any such meeting, along with others who are available or interested.

Approval of Minutes—There was a motion, seconded and carried unanimously, to approve the January 13, 2009 minutes as presented.

Manager’s Report- Keith commented briefly on the latest news from owner Dan Harris regarding the pumphouse operations. There had been some recent problems with instrumentation and irregular readings, which have largely been resolved, but may have been related to irregular electric voltage to the pumphouse. This has been temporarily fixed by bringing an electrical line above ground to the pumphouse. Next spring this line is to be properly buried. Usage readings on the water system have stabilized around 14-16 thousand gallons per day.

Sherri mentioned there is still discussion of dredging the association ponds to clear them of silt, perhaps in association with another LEC owner who wishes to do such work to his own ponds this spring. There will be a meeting on this matter which manager Edquist will attend next week. Director Gering also will attend.

Financial Reports-–Director and Treasurer John Corcoran presented a recap of his recent discussions with accountant Bruce Anderson in regard to the format of the financial presentations the Board reviews each month, and the documentation of checks for services which are generally signed at the monthly Board meetings. In short, Mr. Anderson will provide some additional information for the Board’s information, both in regard to checks (including a copy of each invoice for payment) and in regard to the financial reports. Income statement, balance sheet and accounts receivable reports are included in the monthly reports, and future reports will incorporate both a present month and year-to-date expense column. John reported that federal forms 1099 had been completed, and that he discussed both the ‘water system’ reserves account and the ‘other’ reserves accounts with Mr. Anderson. The Board is pleased to see over $300,000.00 in equity on the Association’s balance sheets, largely in the ‘water system’ reserves account.

Unfinished Business-Smart Barn Construction–Owner Steve Smart submitted a complete set of plans for his barn, along with signatures on the plans from owners Keating/Lovendahl, and Paparo. The work began in May of 2008. In addition, there was a document signed by several other neighbors indicating they had discussed Steve’s plans for the barn with him and that they had no objections to the work being done there. The plans were submitted in response to the Board’s written request for plans, signoffs and a completion deposit from Mr. Smart, dated January 14^th, 2009. Mr. Smart also submitted a brief letter asking the Board to cease and desist any action regarding his Pitkin County Building Permit and his barn improvements. There was also a letter from Mr. Smart’s attorney summarizing the Smart submissions left this date at the Firehouse for the Board’s meeting.

Director Tom Gering made a motion, seconded by John Corcoran, asking that Director Jodi Jacobsen draft a response to the attorney stating the Board’s record of actions, and have this reviewed prior to sending to Mr. Drantch by LEC attorney Hal Dischler. This motion passed without dissent.

Mr. Smart’s submission consisted of the three documents mentioned above, and a set of 24 by 36 inch plans including:

Existing Floor Plan

Existing Roof Plan Layout

Proposed Floor Plan Layout

Proposed Roof Plan Layout

Existing West Elevation Proposed West Elevation

Roof Framing Plan

Architectural Guidelines-the Board spent a great deal of time discussing some changes made to update the Architectural Guidelines documents, finally working through the three pages. Mr. Edquist is to again make a draft document incorporating changes and language discussed this evening for Board and Architectural Control Authority (they are one and the same) approval. When completed, this amended document will be available on the website. www.littleelkcreekvillage.org

New Business-Water System —None.

Brettman Memorial—Sherri reported that an email asking for donations in the $25-50 range for Mr. Brettman’s memorial bench had been sent out to all LEC owners. Contributions can be made to the Alpine Bank at any of their locations.

There being no other business to come before the Board, there followed a motion to adjourn at 9:25 pm.

Respectfully submitted,

Keith M. Edquist, Association Manager

Sherri Spykerman, President

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The meeting was held at the Firehouse. In attendance were, Sherri Spykerman, Tom Gering ,Jodi Jacobson, Eric Cohen, , John Corcoran, guest and LEC owner Jillian Livingston and Manager Keith Edquist.

Playground Committee—Jillian Livingston attended the meeting because she wishes to be involved in the improvement of the playground area at LEC. The Board believes $5000 or thereabouts is available to address this work. Jillian was asked to solicit the interest of other owners in the Playground Committee and return at the February Board meeting with an update on progress, costs and options. She was given some information from earlier research into this project from the summer. Manager Edquist will be a member of this committee, and will be in contact with Ms. Livingston.

Approval of Minutes—There was discussion of changes to some of the language in the December minutes, which was agreed upon by the Board. There followed a motion, seconded and carried unanimously, to approve the December 9, 2008 minutes as revised.

Financial Reports-–accountant Bruce Anderson provided the most recent financials for Board review. Treasurer Corcoran stated that Mr. Anderson would be issuing 1099 tax forms to vendors by the January 31 deadline. Other discussion on the financials focused on the actual reports and their usefulness in understanding the Association’s fiscal condition. The result was a consensus that more information as to monthly income and expense as against budgeted figures for the year should be shown. Sherri reported that Mr. Anderson received a new software version of Quickbooks, making generation of more detailed reports, or custom reports, simpler. No Board action was taken at this meeting regarding the report(s) format.

Smart Construction—The Board reviewed the history of its involvement with this project, going back to August of 2008, when the work at the two Smart lots was already underway, (i.e. water tap, driveway relocation, grade changes and modifications to the barn exterior), and continuing to the present meeting. The Board determined that a letter and invoice for the $3,000 refundable Construction Deposit should be sent to Mr. Smart, asking for signoffs on the project plans from his neighbors and submission of the Construction Deposit payable to LEC. The Board determined that Pitkin County Building and Planning should be notified that this project does not have Association approval, and that a lien for the Construction Deposit should be placed on the lot if Mr. Smart does not ultimately come into compliance with the Covenants he agreed to abide by at purchase of his property here.

New Business-Water System —Sherri provided the Board with a recent email communication from Dan Harris detailing on-going problems with the water system controls, pumps, tanks and winter weather. There was no Board action asked for or taken, but there was recognition of the amount of time and effort Mr. Harris puts into maintenance and monitoring of the water system. Dan asked the Board to seek another LEC owner with some mechanical aptitude to become an understudy to Dan Harris in regard to the water system. Tom Gering indicated he has offered Dan his help in the past, and has no intentions of moving from the subdivision. No other action was taken, but Board members are asked to give this more thought, as this is knowledge that should not be lost.

New Business-Brettman Memorial—Sherri then presented the Board with an idea for a memorial bench and plaque to be placed in the LEC park in remembrance of Cory Brettmann. An e-mail will be going out to homeowners for donations to be paid thru Wells Fargo.

Unfinished Business-Architectural Guidelines-there was brief discussion regarding the present state of the Guidelines for Architectural Approval, and agreement that they need to be updated and in digital form for posting on the website. Mr. Edquist is to fax a copy to Mr. Corcoran for scanning into PDF file, then attempt a revision of the Guidelines for review at February’s meeting. Mr. Edquist has revised the Architectural Guidelines for other Associations, and will have some billable time in revising those for LEC.

There being no other business to come before the Board, there followed a motion to adjourn at 9:10 pm.

Respectfully submitted,

Keith M. Edquist, Association Manager

Sherri Spykerman, President

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