January 13, 2009 Board Minutes
The meeting was held at the Firehouse. In attendance were, Sherri Spykerman, Tom Gering ,Jodi Jacobson, Eric Cohen, , John Corcoran, guest and LEC owner Jillian Livingston and Manager Keith Edquist.
Playground Committee—Jillian Livingston attended the meeting because she wishes to be involved in the improvement of the playground area at LEC. The Board believes $5000 or thereabouts is available to address this work. Jillian was asked to solicit the interest of other owners in the Playground Committee and return at the February Board meeting with an update on progress, costs and options. She was given some information from earlier research into this project from the summer. Manager Edquist will be a member of this committee, and will be in contact with Ms. Livingston.
Approval of Minutes—There was discussion of changes to some of the language in the December minutes, which was agreed upon by the Board. There followed a motion, seconded and carried unanimously, to approve the December 9, 2008 minutes as revised.
Financial Reports-–accountant Bruce Anderson provided the most recent financials for Board review. Treasurer Corcoran stated that Mr. Anderson would be issuing 1099 tax forms to vendors by the January 31 deadline. Other discussion on the financials focused on the actual reports and their usefulness in understanding the Association’s fiscal condition. The result was a consensus that more information as to monthly income and expense as against budgeted figures for the year should be shown. Sherri reported that Mr. Anderson received a new software version of Quickbooks, making generation of more detailed reports, or custom reports, simpler. No Board action was taken at this meeting regarding the report(s) format.
Smart Construction—The Board reviewed the history of its involvement with this project, going back to August of 2008, when the work at the two Smart lots was already underway, (i.e. water tap, driveway relocation, grade changes and modifications to the barn exterior), and continuing to the present meeting. The Board determined that a letter and invoice for the $3,000 refundable Construction Deposit should be sent to Mr. Smart, asking for signoffs on the project plans from his neighbors and submission of the Construction Deposit payable to LEC. The Board determined that Pitkin County Building and Planning should be notified that this project does not have Association approval, and that a lien for the Construction Deposit should be placed on the lot if Mr. Smart does not ultimately come into compliance with the Covenants he agreed to abide by at purchase of his property here.
New Business-Water System —Sherri provided the Board with a recent email communication from Dan Harris detailing on-going problems with the water system controls, pumps, tanks and winter weather. There was no Board action asked for or taken, but there was recognition of the amount of time and effort Mr. Harris puts into maintenance and monitoring of the water system. Dan asked the Board to seek another LEC owner with some mechanical aptitude to become an understudy to Dan Harris in regard to the water system. Tom Gering indicated he has offered Dan his help in the past, and has no intentions of moving from the subdivision. No other action was taken, but Board members are asked to give this more thought, as this is knowledge that should not be lost.
New Business-Brettman Memorial—Sherri then presented the Board with an idea for a memorial bench and plaque to be placed in the LEC park in remembrance of Cory Brettmann. An e-mail will be going out to homeowners for donations to be paid thru Wells Fargo.
Unfinished Business-Architectural Guidelines-there was brief discussion regarding the present state of the Guidelines for Architectural Approval, and agreement that they need to be updated and in digital form for posting on the website. Mr. Edquist is to fax a copy to Mr. Corcoran for scanning into PDF file, then attempt a revision of the Guidelines for review at February’s meeting. Mr. Edquist has revised the Architectural Guidelines for other Associations, and will have some billable time in revising those for LEC.
There being no other business to come before the Board, there followed a motion to adjourn at 9:10 pm.
Respectfully submitted,
Keith M. Edquist, Association Manager
Sherri Spykerman, President