March 10, 2009 Board Minutes
The meeting was held at the Firehouse. In attendance were, Sherri Spykerman, Tom Gering, Jodi Jacobson, Eric Cohen, and Manager Keith Edquist. Director John Corcoran was not able to attend
Approval of Minutes—there was a motion, seconded and carried unanimously, to approve the February 10, 2009 minutes as written.
Manager’s Report- included in the Board materials was a second draft of the Guidelines for Architectural Approvals. The Board made a single clarifying change, first page, third paragraph, and then approved this document for posting on the website. Also discussed was the need for a Water Tap Procedure document, as referred to in the revised Guidelines. Sherri provided Edquist with the old form from which to work, and this will be revised, finalized and placed on the website for owner reference.
Jillian Livingston and Manager Edquist spoke by phone prior to the meeting, and the end result of the Board’s discussion on the playground project was that they required a plan view of the playground area, showing the footprint of the existing structure and the available area for expansion. While there was a website reference provided by Ms. Livingston in regard to proposed structures, Mr. Edquist failed to provide the Board pictures of these improvements. When the Board has site plans and costs for the proposed improvements they will be able to determine what funds are available for updating and improving the area. Manager Edquist is to measure this common space area and provide the Board more information regarding the proposal for April’s meeting. This work is still proposed for spring of 2009.
Sherri mentioned there is still discussion of dredging the association ponds to clear them of silt, though it is not clearly understood that such a project would increase well production for the water system. Keith reported on the meeting held in this regard and recent bids from a contractor for the work, which ran from $20-38K depending on the scope of the project. Sherri was to speak further with owner Dan Harris in regard to the value of such work if it does not improve well production. There is a requirement that the existing ponds hold a particular volume of water, in which case dredging might be necessary to maintain LEC water rights.
Financial Reports-–There was a single owner late with current assessments. There were no further questions regarding the financial reports for February 2009.
President Spykerman initiated a discussion in regard to trash service. Some owners receive trash pickup at the home, instead of having to bring their trash curbside. For this, the association pays an additional $10 per month per home. These owners are not billed any greater amount for this than all other owners pay for trash service. Waste Management does bill owners individually for additional trash pickups when necessary, so they have the ability to bill owners directly. The Board discussion resulted in a consensus that owners with driveway pickup should pay those costs directly. Mr. Edquist was asked to contact Waste Management to see if they would bill owners having this service individually, and thus reduce overall waste collection expense charged to homeowners.
Unfinished Business-Smart Barn Construction—the Board has approved and the association attorney Hal Dischler has sent a response to the recent letter from Mr. Smart’s attorney Mitchel Drantch. At the time of the meeting, the Board/Architectural Control Authority had not responded to Mr. Smart’s submission of plans on February 10. The ACA still needs to see a site plan showing disposition of the berm/fill on the lot, and receive the requested $3,000 refundable construction deposit. This submission is incomplete and the project does not have association approval. Manager Edquist was directed to draft a letter of response for Board/ACA approval and to send same to Mr. Smart, by email and US Mail. (This was completed on 3/16/09).
Director Jacobson noted that the Board has not been vindictive or overly aggressive in its requests of Mr. Smart, rather that possible fines and penalties have not been imposed. She said the Board is simply trying to insure compliance, so that there are not further difficulties with other owner’s projects in the future.
New Business-Capital Creek Fence —Repairs to the Capital Creek fence were discussed. The fence is in need of repair. It was repaired at LEC expense in 1987 by vendor Roaring Fork Fence. Initial installation was done by the subdivision developer. The fence is post and rail, and borders 8 lots along Capital Creek road in the subdivision. The Board was of the opinion that the cost of replacement or repair of this fence should be brought before the owners at the Annual meeting in June, rather than determined by the Board at this time. Mr. Edquist was to request accountant Bruce Anderson to request a bid for repairs from Roaring Fork Fence.
Marsh Fence submission—owner Kris Marsh wishes to extend her fence in form exactly like that now existing on her property. Mr. Edquist was instructed to ask she have her plans reviewed and signed by neighbors Wheeler and Gardner and provide this information to management for Board action.
Stahl remodel preliminary submission—owners Eric and Bari Stahl submitted preliminary plans for an extensive remodel of their home on Lot 14, block 3. The submission consisted of 3 sets of 24 by 36 blueprints, 2 sets of 11 by 17 blueprints and 2 sets of colored elevations, from Blue Line Architects in Minturn, Colorado . Included in each set were:
- Improvement Survey with Topo
- Utility and Reference Site Plan
- Upper level floor plan
- Exterior elevation A3.1
- Exterior elevation A3.2
- Grading site plan
- Main level floor plan
There were no red flags in regard to the siting of the residence or its design. There were questions regarding what appears to be a second kitchen on the upper floor of this single family residence, and the materials to be used to construct a fence at the front of the home depicted in the colored elevation views. Manager Edquist is to draft a letter of response to the Stahls and their architect based on this preliminary review of plans.
There being no other business to come before the Board, there followed a motion to adjourn at 9:25 pm.
Respectfully submitted,
Keith M. Edquist, Association Manager
Sherri Spykerman, President