September 15, 2008 Board Minutes
The meeting was held at the Firehouse. In attendance were, Jodi Jacobson, Tom Gering, Sherri Spykerman, and Manager Keith Edquist. Directors Eric Cohen, and John Corcoran were unable to attend.
Approval of Minutes—There was a motion, seconded and carrier unanimously, to approve the August 12, 2008 minutes. Minutes are posted on the website after approval.
Bridge repair completed-Manager Edquist reported that the bridge was rebuilt over Little Elk Creek. There was rot in the middle supporting timber, which had to be replaced. Overall cost of $2200 was about $400 beyond original estimate due to the need to replace the supporting timbers. Many homeowners have commented on this great improvement. Thanks to Keith who actually did the work.
Road work-In regard to the road work, MacDonald Paving and Chip Sealing completed work on the subdivision roads in August, including some work to be back billed to owners. No invoice had been received for the work by the date of this meeting. MacDonald has also left a large pile of gravel at Alexander Ave which needs to be removed.
Playground-Discussion passed to the improvement of the playground area, on which Mr. Edquist and Sherri had done more internet research. Keith was asked to photograph the existing structure for documentation of the construction and present conditions. The Board’s determination was to work over the winter to have a plan for renovation of the play area and new accessories for the playground ready to install in spring 2009. There was discussion of a spring clean up/fix up day.
Water update-The Board’s information packet included two detailed emails from owner Dan Harris regarding recent maintenance work on the water system’s wells and pump house. Aspen Earthmoving has disconnected the old water main entirely from the system in three locations. Samuelson Pump has cleaned the wells, and the cistern under the pump house has been tested for leaks and cleaned. There was a third leak in one homeowner’s service line which has been repaired. Dan will be doing further tests for leaks but expects all to be well. He reports the well-cleaning had increased water production from the wells. Some trash from prior pump house and well repairs will be taken to the dump and disposed of. Dan also reported that he will work with George Johnson as the ditches are shut down to be sure the water to the ponds is kept at optimum levels. The intent of all this work and testing is to be certain the wells are producing well and there are no leaks contributing to any shortage of water over the winter, as was the case last winter.
Review of Accountant’s Report—The Board reviewed the profit and loss report for July and August, and the balance sheet through August 31st. The owner who was behind in assessment payments has now paid two thirds of the amount due and made arrangements to pay the balance in the near future.
It was noted we have $6,000 in construction deposits and reviewed the breakdown to be:
Pates $3000 Livingston $1000
Cohen $1000 Tonare $1000
Unfinished Business-
Polsky water assessment-It was determined that Polsky has two taps. An invoice was prepared and manager Equist spoke directly with Polsky to resolve any questions. Polsky is in agreement and we have now received full payment of water since July 2005. Going forward, Polsky will now receive quarterly invoices reflecting $280 per tap.
Smart road cut and water tap –Keith reported that Steve Smart told him in a telephone conversation that he expected to get the road cut at the end of Haystack repaired in October. He said that it was not cost effective to enclose dormers on the barn, but that he would let the Board know what he was doing to close up the barn structure for the winter. In regard to the water tap, Mr. Smart did not know if it had been paid by the previous owner of the property. The Board directed Mr. Edquist to inform Mr. Smart that the Association would be sending him an invoice for the tap fee which has always been $1000. He was also asked to make a site visit to the property and barn, and to request the standard $3000 construction deposit fee in relation to the work on the barn.
The road cut and water tap for the Smart barn was made without prior notice to the Association, and the work on the driveway and barn at the Smart property has also gone forward without moving first through the required steps for such work in Little Elk Creek. Mr. Edquist was asked to make clear that Mr. Smart is not being singled out here, but that there is an established procedure for construction work. It is necessary that all owners comply with the procedures.
Tonare construction materials—As Rene Tornare has requested his construction deposit be refunded, Mr. Edquist was directed to make contact with Rene in regard to construction materials still on site at his property.
Curb stop markers—Keith reported that he had spoken with Dan Harris in regard to having Aspen Earthmoving come to help locate curb stops with a metal detector. Mr. Edquist will notify those 22 owners whose curbstops had not been located. At this meeting this work was planned for the later half of September. Also, all curbstops are expected to be marked prior to winter, and owners are to be notified of this via email and requested to please leave the markers in place.
New Business—
Nunn horse fence—Mr. Nunn has begun building a three rail horse fence on his Lot 6 property, but needs to have the signed acknowledgement of the work from his neighbors, Cohen & Paparo.
Both have verbally confirmed there is no problem with the fence, but we will be obtaining their signatures so the association has it on record.
Property below reservoir tank-The current owner is Andrew Wiessner. The easement agreement has always been that this property does not pay for water. Dan Harris has been contacting Andrew to explain how our water system works.
There being no other business to come before the Board, there followed a motion to adjourn at 8:45 pm.
Respectfully submitted,
Keith M. Edquist, Association Manager
Sherri Spykerman, President