Wednesday, August 9th, 2023
ONLINE ZOOM MEETING
Trustees Present: Carolyne Heldman Rovira, Sharon Caulfield, Tony Rizzo, Griff Foxley, John Ott was absent Manager(s) Present
: Roy Saba, Keith Edquist, Kim Clinco (bookkeeper)
Homeowners Present (for all or some):
Quorum and Minutes:
- The minutes of the Trustees meeting of July 12, 2023 were approved without change.
Public Comment and General Trustee Comments if any:
Consent Agenda Reports:
- The financials reports for July 31, 2023 were reviewed with Kim Clinco and accepted.
- Keith Edquist’s monthly management report was received.
- Roy Saba’s monthly water report was received.
Consideration of Items removed from Consent Agenda and Water Manager Discussions:
- Roy Saba reported that there is a significant leak at the pump house, which must be addressed
immediately. There will be an exploration of the leak with Timberline as soon as possible. This
will also open up the opportunity for SGM Engineering to determine the best location for the
green sand pit that is necessary to address the copper exceedance issue that is being reviewed
with the CDPHE.
- The Boram and White Ditch Company has requested payment of all of the funds in the LECVHOA
budget for the ditch company to pay ongoing expenses. The Board concurred that a bill with
itemization of the payment request will be sought before payment will be considered.
Architectural Review Authority:
The Wiseman project on Little Elk Creek Avenue will be clad with a different material than the
ACA originally approved, because the original product is unavailable. The Board identified this
minor change as the type of issue that falls within the discretion of Keith Edquist as Manager
under the terms of the Architectural Guidelines.
- Ray Ives is replacing the glass on the west side of his house at 15 Katydid with smaller panes that
are tempered, but the overall effect will be similar to the existing window treatment. The ACA
approved this project.
- The Board presented a letter to the Mullaneys after the July meeting with guidance about how
they should move forward to complete their project at the corner of Haystack and Capital
Avenues. With the letter the Board/ACA stated that it would treat Dave Mullaney’s July written
report as a request for a six month extension of the project as allowed by section 26 of the
Covenants and that the extension would be granted to January 31, 2024 with the following
conditions: (i) avoidance of debris through additional lawn mowing, organization of debris and
materials piles, (ii) providing screening fencing for the eastern side of the site; (iii) requiring
contractors to park on the Mullaney property; (iv) moving the shed that is currently on the
eastern side of the property to the western side of the property, by no later than October 31,
2023; (iv) providing a landscape plan by the end of September, in coordination with the
LECVHOA’s work on entrance landscape planning; (v) coordinating in the spring of 2024 with the
LECVHOA on such landscape planning as may be adopted by the Board, (vi) ensuring that the
remodeling project shell has been completed and cleaned up by mid-October, so that the work
done over the winter will be primarily for indoor progress; (vii) ensuring that the project will
‘proceed promptly and diligently’ in the future as required under Covenant section 26; and (viii)
recognizing that the Board will be more diligent about enforcement in the future. Dave
Mullaney has responded to this letter stating that they will be meeting these conditions.
- The Board requested that Keith Edquist update his construction approval notice letters to
remind residents of the requirements to provide timely updates of construction process in
accordance with the requirements of the Architectural Guidelines. The Board also requested
that Keith Edquist clarify the terms of architectural lighting in a new draft of the Architectural
- EPC Agreement: This agreement still has not been signed by EPC. Tony Rizzo will contact Linda
to obtain the signed agreement.
- Entrance improvements: Christie Jensen has been asked to bring plans for consideration at the
September 13 board meeting, and then for consideration by the community at the September
30 gathering at the playground. She will provide 2 options: a low-key option made primarily
from plantings, and a more extensive option that may include some ground movements and
more detailed planting. The board will also consider a "no change" option, likely at its October
meeting. Christie Jensen is asked to coordinate with the Mullaneys on their landscaping plans,
for shared expense and goals.
- Roads, Chip Seal and American Asphalt: The chip seal and asphalt repair at the road cuts will be
completed in September. Keith Edquist obtained information from Pitkin County concerning the
relationship between the county and LECV to maintain roads. Basically, Pitkin County shares the proportion of its annual Colorado state roads funds as relates to the roads within LECV to offset
the LECV road costs, but both Pitkin County and the LECV have to maintain their own roads and
budget for that expense that exceeds the state’s contribution. There is no means to change that
relationship to ask the county to pay a greater proportion of the road costs.
- Playground improvements: Tony Rizzo is planning a work day for September 16 to remove the
elements of the playground equipment that will be replaced. After that day, Keith Edquist will
sand, refurbish, and re-stain the wooden structure. Then on September 30, 2023 from 11:00 to
2:00, the community will be invited for a pot-luck lunch event at which the replaced items will
be installed. Rene Tonare offered to help with the pot luck.
- Water easement with Andy Wiessner: Andy Wiessner’s contractor continues to work on
installing irrigation pumps so that Andy will no longer be using LECVHOA water for irrigation.
- Signage: Keith Edquist and Tony Rizzo have counted signs and developed a sign plan that the
board has approved.
- Adger property sale and water connection: Bruce Anderson asked that the board contact Allen
Adger concerning the sale of his property at 1645 Capital Creek Road to remind Mr. Adger that
the property is eligible for only one residential water tap through the LECVHOA. An LECV lot
was combined with an adjacent property in the 1970’s and therefore the Capital Creek Road
property has been hooked into LECVHOA domestic water and paying LECVHOA annual
assessments. Sharon Caulfield moved that such a letter be prepared; Carolyn Heldman
seconded that motion, and the board approved preparation of such a letter with input from
- Policy Updates: Sharon Caulfield presented three policies that have been updated with initial
lawyer input. They are the policy on alternative energy devices, policy amendments, and
conduct of meetings. The Board unanimously approved all three policies subject to legal review
- Fire Mitigation Report: Keith Edquist has re-circulated a fire mitigation report for the pump
house area. The Board agreed to include this issue in the pump house updates.
- Speeding in the neighborhood: Hugh Roberts has notified the Board of his observations of speeding in the neighborhood The speed limit is 15 miles per hour. The Board agreed that to increase awareness, some new signs with "Drive as if your kids live here" and similar sentiments will be added to the neighborhood, along with replacement of the Capital Avenue stop sign.
- Capitol Improvement planning: The board hopes to prepare a capital improvement planning
document – perhaps in the form of a GANTT chart – to address unmet improvement needs.
Griff Foxley offered to prepare a format for this plan.
There being no further business to come before the Board, the meeting was adjourned at 8:50 pm. The next regular meeting is scheduled for Wednesday September 13, 2023 at 6:30 pm by Zoom.
Keith M. Edquist, Association Manager
Tony Rizzo, LECVHOA President
These minutes were approved by the Board of Trustees at its meeting on September 13, 2023.