Wednesday, April 30th, 2025

ONLINE ZOOM MEETING

Trustees Present: Sharon Caulfield, John Ott, Carolyn Heldman, Beth Blackmer, Eric Pelander (elected at this meeting)
Absent: None

Quorum and Minutes: Review of the minutes of the April 9, 2025 regular meeting were put off for the May regular meeting.

Public Comment and General Trustee Comments if any:

• Pursuant to the LECVHOA bylaws, Sharon Caulfield moved, and Carolyne Heldman Rovira seconded, the nomination of Eric Pelander of west Haystack Lane to fill the unexpired term of resigned Trustee Tony Rizzo, through the annual meeting in June 2026. The election was approved unanimously, with sincere thanks to Eric for taking on this important role.
• Homeowner Jackie Kaplan participated in the public comment section of the meeting to express her frustration that the Association has not been proactive in working to establish an irrigation water source for her property on Haystack Avenue. The Board stated its awareness of the delays in development of an irrigation plan and charged the newly constituted ditch committee to work with the Kaplan/Clark family to identify such a source. Once the irrigation source has been identified, the Kaplan/Clark family should present a landscaping/irrigation plan to the ACA for consideration and approval pursuant to the Architectural Guidelines.

Consent Agenda Reports:

• No management and bookkeeper reports were received for this special meeting.

Consideration of Items removed from Consent Agenda:

• None.

Water Systems Management:

• Domestic Water System:

  Sharon Caulfield and John Ott reported on their discussion with Environmental Process Controls (EPC) to ensure that EPC’s continued services will be available after the resignation of Saba Management as the LECVHOA water manager. LECVHOA will update its agreement with EPC to ensure that our contractual agreement is current. EPC will address updated testing requirements to ensure that the ten households CDPHE has identified will be able to participate conveniently. EPC will monitor the Sensaphone system on the elements of the pump house systems.

  The Board acknowledged with gratitude that homeowner Dan Harris will continue to monitor daily the "Eye on Water" system to watch for household leaks, at least until a new management oversight system is put in place.

  With the termination of Roy Saba’s agreement as water systems manager, the Board will seek certain transition information from Roy – specifically, information about the CDPHE lead study, the termination of Roy’s status as a contact person for CDPHE on behalf of LECVHOA, and an inventory of the current pumphouse equipment and configuration. The water resources management company, DHM, which prepared a water asset report for LECVHOA has been re-engaged to download its work product with a management oriented interface that will be hosted in a secure section of the LECVHOA website.

• Ditch Management:

  Willow management is underway. The Hedges family has begun willow removal along their section of Little Elk Creek, and will be assisted by the LECVHOA as may be necessary. John Ott worked with Dan Oppenheimer, Timberline, and the Russell property manager to identify the section of the Little Elk Creek Ditch at the LECVHOA first takeout that is in need of willow clearance. Timberline will provide the willow-clearing service and this will be an expense billed to LECVHOA. A ditch failure at that first takeout will be repaired and the costs will be shared among all Ditch shareholders per share holdings.

  The Boram and White Ditch culvert that flows under Little Elk Creek Avenue has become clogged and ditch water is backing up. Timberline has been called to try to clear the culvert, but replacement may be necessary. The Board approved those actions that are necessary, in the opinion of John Ott, George Johnson, and Keith Edquist, to restore flow through that section of the ditch in a timely manner.

• None

Old Business:

• The Board considered installing a shelter/gazebo at the neighborhood playground to take advantage of a CostCo sale, but decided not to do so in light of the unexpected costs on the Boram and White Ditch.

New Business:

• At the request of Allison Burke, the Board agreed to send out a reminder letter to the neighborhood to encourage compliance with the Covenants requirements that homeowners manage noxious weeds on their property.
• The Board discussed the elements of the June 11, 2025 Annual meeting and also set the date for the Annual Picnic as September 9, 2025.

There being no further business to come before the Board, the meeting was adjourned at 8:20 pm. The next Trustee meeting will be June 11, 2025 (Annual Meeting).

Respectfully submitted,